Show/Event Submission:

Before items can be placed on the District calendar, a Show Clearance Request (BMI/SESAC License for US Chapters;  SOCAN License request for Canada Chapters) must be submitted to the District Secretary for approval. 

The Show Clearance Request is to be submitted on the BHS Application form to the District Secretary at: [email protected] and can be found at:

Upon submission, your event will be reviewed by the District Secretary to ensure all pieces of information are ready and valid; PLEASE sign your form before mailing.  If items are missing, you will receive follow-up for questions before we can post the information to the calendar.

Completed form for BMI/SESAC and the accompanying payment check are to be sent by mail to :

Ken Galloway

Evergreen District Secretary

2520 Montello

Hood River, OR   97031

The EVG Secretary will approve the license and return a signed copy to the chapter.  The original of the approved form and the check will be forwarded by the EVG Secretary to BHS.

In addition to submitting your event information on the form below, the District also provides the option for a complimentary, Evergreen District Standing Ovation Review (SOR), conducted for the show.  The Review is conducted by the District at no charge to the Chapter and evaluates all aspects of the show performance (facility, administration, show presentation, and more).  It is intended as a learning tool for the Chapter Leadership to improve show presentation and performance.  You wil have the option to select this when you fill out the form. 

We will also need all fields filled out relating to date, time, duration, and title of the show - and if possible, a photo that you would like us to use on the listing page for your event.  

Have your information ready to go?  Ready to submit your event?  Please use the webform below. 

Questions?  Comments?  Please contact us for information. 

Today's date
Tuesday, January 19, 2021 - 6:02am

Conflict Dates

Convention Dates and Conflicts

Update November 20, 2020 Rob Macdonald, Evergreen Director of Events


Covid-19 has wreaked havoc on our Conventions and Contests for 2020 and 2021. Here are the updated “assigned” dates for the Division and District conventions 2021-2025. * denotes a shared convention and Pre-lims with Div I and II in 2022.








Division I 


April 22-23*

March 24-25

April 5-6

April 4-5

Division II


April 22-23*

April 21-22*

April 12-13*

April 11-12*

Division III


May 27-28

May 26-27

May 24-25

May 23-24

Division IV


April 29-30

April 28-29

May 3-4

May 2-3

Division V


May 6-7

May 12-13

May 10-11

May 9-10


Oct 22-24

Oct 21-23

Oct 20-22

Oct 25-26

Oct 17-19


Here are the dates to avoid:


Mar 27-Apr 4

April 15-23

April 5-13

April 22-30

April 12-20


April 2-4

April 15-17

April 7-9

March 29-31

April 18-20

SAI Region 13


May 12-15

May 18-21

April 18-21

April 25-27

SAI Region 26


May 5-8

May 11-14

May 9-12

May 2-4

SAI Intl

Oct 11-16

Sept 26-Oct 1

Not posted

Not posted

Not posted

FWD Prelims

March 11-14

March 10-13

Not posted

Not posted

Not posted

FWD District

Oct 7-10

Oct 13-16

Oct 12-15

Oct 17-20

Not posted

CAN Thxgiv

Oct 9-11

Oct 8-10

Oct 7-9

Oct 12-14

Oct 11-13

CAN Victoria

May 21-24

May 20-23

May 19-22

May 17-20

May 16-19

Mem Day

May 28-31

May 27-30

May 26-29

May 24-27

May 23-26



There are some exceptions in the assigned dates:

SAI Region 26 (Western Canada) has conflicts, but they are with all the US Divisions II, IV or V.

Division III (Alberta) conflicts with Memorial Day, but that has been no problem in the past.



There is some flexibility in the assigned Convention dates, should the host chapter have issues with venue and hotel, for example. They may be able to swap a weekend with another Division convention.

These are other dates available that do not create conflicts:

2022: March 4-5, March 11-12 and March 25-26, April 8-9, June 3-4

2023: March 3-4, March 10-11, March 17-18, March 24-25, March 31-April 1, May 5-6, June 2-3

2024: March 1-2, March 8-9, March 15-16, March 22-23, April 12-13, May 31-June 1, June 7-8

2025: Feb 28-March 1, March 7-8, March 14-15, March 21-22, March 28-29, April 11-12,

May 30-31, June 6-7